Contract to start ASAP until 30-06-26 with a possible extension.

Job Purpose

To undertake a comprehensive range of business support duties including working in a complex environment with responsibility for managing sensitive and confidential information.

To provide an effective support service working to support a number of service areas, offering a flexible workstyle will be required to meet the needs of the service, this may include variation to location and workload.

The post holder will liaise and communicate with a wide range of stakeholders across the Directorate to ensure that information requests and correspondence are processed in a timely manner or to set deadlines.

Responsibilities:

Deal with customer enquiries e.g. at reception, over the telephone

Receipt and distribute incoming post, process correspondence and send mail out

Gather information to report back to others

Set up and produce non-standard letters/templates/spreadsheets/documentation, update and maintain databases and produce management information

Provide help and assistance to staff in the use of IT packages/systems

Carry out filing, maintaining staff records, preparing documents for scanning, photocopying, faxing,arranging meetings, diary appointments, handling post, taking minutes

Provide full support for arranging events including producing materials, booking venues, booking catering, sending out invitations

Ensure the section complies with administrative procedures relating to Council Policies, Standing Orders, Financial Regulations by providing advice and/or administrative support

Handle and reconcile cash in accordance with agreed procedures

Supervise and allocate work to more junior staff

Disclaimer: On applying for this vacancy, you agree that your personal details will be passed onto our client for their consideration of your suitability for the role. I acknowledge that it is my responsibility to notify iWork Recruitment Limited of any hirer who I do not want my details to be passed onto.

000A FC21 / 1-05-26