Contract to start ASAP until 20-09-26 with a possible extension.

Responsibilities

To provide clerical support for the Asset Management Team including:

Word processing;

Production/updating of Spreadsheets

Photocopying duties;

General filing;

Telephone support;

To ensure that all incoming mail is distributed to tenants as and when received.

To maintain a logging system and to book conference and meeting rooms as and when required.

To support the Asset Management team in the full range of administration duties including:

To contact & source suppliers, organising quotations and implementing City Council e-procurement system.

Liaising with Creditor Payments and Civica team for new suppliers to be entered onto the financial system.

To produce, process and receipt purchase orders as required through Civica System.

Generation of invoices.

To take responsibility for reporting any facilities and office equipment that are not functioning properly and safely.

To assist in the preparation of reports, statistics and other information, including minute taking.

Daily site observations and reporting of any defects / maintenance issues and follow up procedure as necessary.

To signpost maintenance staff where necessary.

To act as a Fire Warden for the Bentilee Neighbourhood Centre.

To immediately report all accidents or injuries to the Centre Manager and complete reports as required.

To support the Centre Management in ensuring that Health and Safety regulations are adhered to.

To attend any relevant training as agreed with the Team Manager.

To identify the appropriate needs of service enquirers and to then signpost the enquirer to relevant organisations and providers (internal and external).

Disclaimer: On applying for this vacancy, you agree that your personal details will be passed onto our client for their consideration of your suitability for the role. I acknowledge that it is my responsibility to notify iWork Recruitment Limited of any hirer who I do not want my details to be passed onto.

5300928-07-26