Contract to start ASAP

Duration: 12 weeks with a possible extension.

RESPONSIBILITIES:

To maintain appropriate, up to date and accurate records on relevant systems

To perform duties related to the processing of information, progress chasing of documentation and recording

To provide a flexible service including dealing with visitors to site, scanning, photocopying, filing, post, and other resource tasks as designated.

To maintain adequate stocks of stationary and keep storage/filing areas tidy

Coordinate committee reports and provide appropriate guidance to senior managers.

To collate and distribute item reports within agreed timescales and assist with the Quality Assurance of item reports as appropriate.

To arrange, attend and minute/record meetings and forums across Community Services.

To ensure that minutes and decisions are distributed to authorised recipients within agreed timescales and in accordance with appropriate data protection guidelines.

To offer guidance on procedural issues and timescales and progress actions/panel decisions as required.

To ensure recommendations are shared and recorded on appropriate ICT systems within agreed timescales.

To provide day to day systems administrative support for service critical ICT systems including M3, Flare, Civica, LALPAC, ChildView, Leisure MIS- Legend, Liquid Logic (list not exhaustive).

Duties to include new user requests, training of new and existing users, ensuring system integrity, generating statutory returns.

Maintain confidentiality and adhere to information governance requirements when dealing with information.

Co-ordinate the introduction of any new technology, systems, methods, or procedures ensuring that they are efficiently incorporated in to working practices.

To provide support to officers on the delivery of Community Services systems.

To act as the Assistant Directors PA and also provide cover for the Directors PA as necessary during periods of absence.

Disclaimer: On applying for this vacancy, you agree that your personal details will be passed onto our client for their consideration of your suitability for the role. I acknowledge that it is my responsibility to notify iWork Recruitment Limited of any hirer who I do not want my details to be passed onto.

OR107907-07-26